Annual General Meeting

Dear Elm Park Members,

We hope that you are all doing well and you don’t miss the pool too much! We will be having our AGM this year via ZOOM due to Covid-19. Please mark this date on your calendar, November 21, 2020, at 7:30 pm. We will be sending the agenda of the meeting and zoom link via e-mail on November 16, 2020.

So how will it work?

When you connect to the Zoom link, one of the board members will be taking attendance and counting all the members that are present. So it is important that your camera is on and your sound is on mute. Please notify the board member which EPRA 2020 member over the age of 18 years will be voting because only one vote per household is retained.

During the President and Treasurer summaries, please hold your questions for the question and answer period. Simply send a chat message to the designated board member, and the board member will name you so that you will be able to ask your question.

Election of the New Board

All the board members have confirmed that they would like to return as board members in 2021.  However, if anyone wishes to nominate themself as a board member or president for the upcoming year, please send an e-mail to: info@elmparkpool.com with your name and contact information, and the name and contact information of another ELM Park member that would support your candidature. Also, send a small paragraph explaining the reason why you believe that you would be a good board member or president. We must receive your candidature no later than November 14, 2020, at 1:00am. On November 16, 2020, we will send an e-mail to all the members with the list of candidates running for the board or president for next year. 

 Quorum consists of (10% of the members of the age of majority present):

If there are no new candidates, the president as chair, will pass a motion that the board be renewed for another term of one year.

If there are new candidate(s) to run for president, confirmed by November 14, 2020, at 1 AM, we will have an election using the Raise Hand function for each candidate and calculate the total and the winner will be elected as president.

If there are new candidate(s) wishing to join the board, confirmed by November 14, 2020, at 1 AM,  then we will have an election using the Raise Hand function for each candidate and calculate the total and the winners will be elected as the new board.

If we do not have Quorum:

The election for the board and president will be postponed until the beginning of March 2021.

Hope to see all of you at the ELM Park pool AGM!

Martin Plante

President